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Topic 2: Meetings & Events Legal Considerations

Contact Hours Required: 8 hours

Course Description: This curriculum is designed to introduce the participants to the legal considerations and constraints that must be adhered to when planning meetings. Topics might include contracting with vendors and entertainers, alcoholic beverage laws, noise and gatherings ordinances, event licensing, insurance requirements/recommendations, and security to name a few. At the conclusion of the course, participants will have a general framework for the laws and policies that govern meetings and understand what can be handled by the planner and what must be turned over to appropriate legal counsel.

Learning objectives:

1. Provide a general understanding of laws and policies governing meeting and event planning.

2. Learn to differentiate between the planner’s ability to make a legal decision and the need for legal counsel.

3. Recognize potential legal pitfalls and know how to avoid problems.

Teaching Tools: Teaching tools may include webinars, pre-recorded video, multi-media such as electronic presentations, slides, overhead, demonstrations, case studies, and/or interactive discussion and exercises.

Take Home Materials: Website references, hard copy handouts, textbooks, copies of articles or publications, and/or electronic copies of presentation materials

Instructor’s tools or expectations: Instructor is encouraged to incorporate examples, case studies, multi-media tools, and/or publications to demonstrate learning objectives, provide handouts, and require group discussion, if applicable.

Evaluation tool: The course and the instructor will be evaluated by the students using a standard questionnaire or survey. The instructor will also evaluate the class and provide feedback to planners regarding successes, failures, or changes needed to better accommodate the students or program. The instructor may also incorporate tools that assist the students in evaluating their success in accomplishing the learning objectives. In wrap up at the end of the program, students will be encouraged to openly evaluate each session with comments and/or suggestions for future changes and/or corrections.

Course Offerings:

1. Contracting Basics

2. Advanced Contracting

3. What to do if?

If you are interested in hosting classes privately please contact Stacy L. Harvey, CMP, CMM at stacylharvey@vt.edu